CONSTITUTION AND RULES
The Constitution and Rules of the Sussex Cyclists’ Association are set out in a separate document.
The current edition is dated 2007
CHILD PROTECTION POLICY
In 2003 Cycling Time Trials introduced a new condition of membership requiring all clubs to abide by the “Child Protection Policy in Cycling Code”. All clubs affiliated to the Sussex CA now have to confirm that they will abide by this code when they renew their annual membership of Cycling Time Trials. The Association has set down its own Policy and Procedures, which has been approved by the National Secretary of Cycling Time Trials.
1.1 The Association has an obligation to provide a duty of care to protect all children (and vulnerable adults) and to safeguard their welfare, irrespective of age, gender, racial origin, religious belief, sexual identity and any disability.
1.2 The Association will take all reasonable practical steps to protect children from harm and discrimination and will respond quickly to all reported suspicions and allegations.
1.3 The Association recognises that the key to good practice is having an awareness of the principles required to promote a safe environment. The Association will adopt the Guidance Notes on good practice, poor practice and abuse as set down in Section 2 of the Document on Child Protection in Cycling issued by British Cycling and endorsed by Cycling Time Trials.
1.4 The Executive Committee of the Association will be responsible for ensuring suitable procedures exist to meet this policy statement.
2.1 The Sussex Cyclists’ Association does not have any individual members. Any concerns about the welfare of any child should normally be the responsibility of the club affiliated to the Association.
2.2 Should there be any concerns about the welfare of any child involved in a specific activity of the Association, which is not deemed to be within the control of a club affiliated to the Association, it is the responsibility of the person identifying the alleged abuse to report separately to two members of the Executive Committee who will normally be the General Secretary and the Chairman.
2.3 It is not the responsibility of the Executive Committee to determine whether or not abuse has taken place. This is in the domain of child protection professionals, the social services and the police force.
2.4 The Association is a member of Cycling Time Trials (CTT). It is the responsibility of the Executive Committee to report any concerns about the welfare of a child, as covered in 2.2 above, to the National Secretary of Cycling Time Trials (CTT) who will act as the designated National Child Protection Officer (NCPO). The NCPO will be responsible for referring the allegation to the Social Services Department in accordance with the procedures laid down in the Document on Child Protection in Cycling.
2.5 Cycling Time Trials (CTT) and all national cycling organisations who are parties to the Document on Child Protection in Cycling have given a commitment that all suspicions will be taken seriously and responded to swiftly and appropriately through laid down suspension, disciplinary and appeals procedures.
2.6 The Executive Committee shall be responsible for making a detailed report at the time of any disclosure of concern. This information should be written in factual format and avoid any opinion of hearsay. This report should be sent to the NCPO of Cycling Time Trials.
In order to protect the future of our Sport, the National Governing Body for Cycling Time Trials decided in 1999 that it was imperative to implement formal Risk Assessment of all Courses and Events.
The main drivers for formal risk assessment are:
· The Governing Body for the Sport and the Event Organiser must ensure the safety of all participants and everyone else who may be affected by a cycle time trial.
· The rise in the volume and speed of traffic and the need to respond to this increased risk.
· The growth of lawyers who are prepared to act on a “no win no fee” basis in an increasing litigious society.
“The Good Practice Safety Guide for small and sporting events taking place on the highway, roads and public places” was issued by the Home Office on 25 August 2006. This Guide set down Common Minimum Standards to cover all Sports referred to as “all relevant events”. The Guide is a lengthy document covering the general principles of good safety practice when running a wide range of events but only two pages are specific to Cycle Time Trials so there was a need for a “Sport Specific Guide” to assist all those involved in the planning and organising of Cycle Time Trials by extracting and interpreting the relevant issues contained the Good Practice Safety Guide.
The South District Council of the CTT has prepared and issued an Event Safety Code for Cycle Time Trials all their affiliated clubs to brief them on the principles and procedures relating to Risk Assessment and a copy can be found on their website www.southdc.org.uk under “Documents”. The London South DC website www.lsdc.org.uk is still under construction and, as yet, does not have a similar page on Risk Assessment. Nevertheless cycle time trials held in Sussex which will be qualifying events for Sussex CA Best All-Rounder Competitions will be promoted by clubs affiliated to either London South DC or South DC so there is a need to appreciate they may be subject to slightly different local DC regulations and procedures on Risk Assessment.
The fundamental principle underlying Risk Assessment is “Duty of Care”.
It is important to recognise that “Duty of Care” extends beyond the Governing Body of the Sport and the Event Organiser (or Promoting Secretary) and rests with five groups, namely;
· The Riders
· Other Road Users
· The Highways Authorities
· The District Council of the Governing Body
· The Event Organiser (or Promoting Secretary)
Each District Council is responsible for issuing an up-to-date Risk Assessment to each Event Organiser (or Promoting Secretary). This means that all promoters of events on behalf of the Sussex CA can be assured that their responsibility is limited to implementing the measures to reduce risks identified and approved by the District Council in the Course (or Generic) Risk Assessment and identifying any additional or specific risks arising shortly before the event; briefing riders, and taking appropriate action to reduce the new risks to LOW. These responsibilities are clearly set out in the Event Safety Code for Cycle Time Trials.
The current CTT Annual Handbook underlines this limited responsibility under “Duties of Promoting Secretaries”.
The CTT has a Third Party Insurance Policy which provides an indemnity in the event of a claim against any rider or riders competing in an event promoted under CTT Regulations. It also covers Event Organisers, Timekeepers, Marshals, Observers and Voluntary Helpers used in any capacity required to make the event possible.